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Health Program Coordinator (Local Position) – Ukraine


Duration:One year with possible extension

Conditions: National Employment contract, gross monthly salary 2,857 Euros – 3,850 Euros depending on proven experience for the post.

Starting date: As soon as possible

Reporting Lines/Line Management: SRHR Advisor

CARE INTERNATIONAL

CARE International (CI) is among the world’s largest international non-governmental humanitarian relief and development confederations. Drawing on more than 75 years of experience, through its 21 Members, as both a practitioner and thought leader, CI’s work reaches over 100 countries worldwide to save lives, defeat poverty and achieve social justice.

CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome and people live in dignity and security. CARE focuses heavily on women and girls, and the areas of gender equality, diversity, and inclusion are at the center of our work because we know that we cannot overcome poverty and social injustice until all people have equal rights and opportunities. We recognize that power relations between people and within systems and structures are unequal and that these are entrenched in our broader systems, structures, and institutions.

At the core of the CI Confederation is a globally distributed Secretariat, which provides coordination and support to its Members in areas including governance, strategic planning, communications, membership development and accountability, advocacy, humanitarian response, and program development. In addition, the Secretariat represents the CI Confederation at the United Nations and the European Union, and with other external stakeholders.

Context in Ukraine

On 24th February 2022, Russia’s invasion of Ukraine marked a significant escalation to the conflict that started in 2014. It continues to profoundly impact the lives of people across the country at various levels. The front line is continuously shifting and there are areas controlled by Russian forces as well as cities under siege. Aerial attacks on military installations and critical civilian infrastructures are conducted in the whole territory of Ukraine, often resulting in collateral civilian casualties. The conflict has caused the largest population movement in Europe since World War II, with 6.24 million displaced within Ukraine and 7.68 million refugees having fled to neighboring countries. By October 26, OCHA had counted 17.7 million people in need of humanitarian assistance.

Amid the upcoming winter, which is anticipated to be the worst in decades, at least one-third of the country’s energy infrastructure is damaged, leaving millions without heating and access to water. In October, the Russian Federation claimed to have annexed four Ukrainian oblasts, further increasing the challenge of access to these areas. Therefore, in addition to preparing the population for the approaching winter, an ongoing priority for the international humanitarian response is to secure access to recently liberated and recaptured areas in the East and to provide aid to previously unreachable and particularly hard-hit areas of Ukraine.

CARE UKRAINE

As a new actor in Ukraine, CARE prioritizes a locally led response and is partnering primarily with Civil-Society Organizations (CSOs), National NGOs, local authorities, and when needed, INGOs with a longstanding presence in the country and access to hard-to-reach areas. CARE Ukraine deliberately and strategically prioritizes partnerships with local and national Women Led and Women Rights organizations (WLO’s/ WRO’s), further strengthening the Gender in Emergencies (GiE) principle and the Women Lead in Emergencies (WLiE) approach.

In the first few weeks after the escalation of the war, virtually all humanitarian aid inside Ukraine was organized and implemented by local actors. These groups (together with local authorities) remain the principal aid providers but are quickly being exhausted of funds, fuel, and physical energy. Thereby, a considerable proportion of CARE’s resources is dedicated to strengthening and supporting the capacities of local partners.

As of November 2022, CARE Ukraine has established partnerships with twelve local/national organizations (incl. four WLO’s/WRO’s) and five international NGOs. From the more than 28 million that have been raised for Ukraine thus far, more than half is allocated to local/national partners. Through the activities that have been implemented so far, CARE Ukraine has been able to reach 550,030 people, including IDPs and affected populations in hard-to-reach areas.

While CARE Ukraine’s office is currently located in Lviv, we are continuously working on strategically expanding CARE’s presence and reach with plans to open an office in Kyiv as well as field offices in Dnipro and Odessa, covering both the East and South of the country.

Role Objectives

Under the direct supervision of the Sexual and Reproductive Health and Rights Adviser, the Health Program Coordinator will contribute and provide support to the operation of CARE’s Health program across the whole of Ukraine. S/he will manage, and gradually strengthen the capacity of CARE’s implementing partners, as well as potentially through direct implementation, ensuring coordination with relevant health authorities and institutions. S/he will also ensure the team working under his management will maintain quality implementation of Health Program activities.

For this purpose, the position holder cooperates with the local government, national and international non-governmental organisations and other humanitarian actors operating in the area of Health, provides programmatic and technical guidance for implementation of the interventions of CARE Ukraine in Health and SRHR sphere at the humanitarian and early recovery stages.

The Health Program Coordinator is primarily responsible for coordinating and monitoring the Health program interventions in the field. S/he will be the Focal Point for coordination, implementation, monitoring and reporting on Health activities including SRH and health system response to GBV. The coordinator will support implementation of Health initiatives as well as monitor and report on progress; with strategies to include advocacy for right to health and SRH services, ensuring quality of care for services offered through facilitation for capacity building, provision of health supplies. The Health Program Coordinator will be one of the key positions within CARE’s Health Program team in Ukraine.

Role Responsibilities:

  1. Program Implementation:
  • Working with the SRHR Advisor to support the day-to-day implementation of the health programme in Ukraine.
  • Manage sub-grants to implementing partners responsible for implementing health and SRH activities.
  • Day-to-day follow-up with the implementing partners and support in arranging training for partners as needed.
  • Contribute to the development of project tools, including assessment questionnaires to be entered into electronic data collection platforms.
  • Ensure health program activities are on track and adhere to project proposals, implementation plans, budgets, and both donors and CARE regulations.
  • Support the SRHR Advisor by overseeing ongoing technical assessment processes, generating high-quality assessments reports and sharing assessment reports, and engaging with relevant humanitarian actors.
  • Work closely with the PQ (program quality) team, ensure necessary monitoring systems are in place.
  • Support M&E and technical teams with monitoring and data collection activities for the health projects as needed.
  • Prepare inputs for coordination and Health Cluster reporting mechanisms such as 5Ws and Activity info reporting.
  • Support external representation as needed, especially in meetings with implementing partners, Health Cluster, SRH TWG, and all relevant working groups.
  • Prepare all narrative reports requested by CARE offices and donors as per the related agreements and reporting schedule.
  • Prepare donor updates and reports as needed.
  1. Financial/Asset Management:
  • Support procurement and financial processes related to health projects, and ensure they are in line with CARE policies and procedures.
  • Ensure that Project expenditure is being coded correctly and consistently (that is allocated to correct budget lines) and that donor funds are used solely for the purposes for which they were granted and in accordance with relevant CARE Country Office and donor guidelines, rules, and regulations.
  • Work closely with the SRHR Advisor and Finance Team to review and approve partner expenses and reports.
  • Support the SRHR Advisor and the Finance/Grants teams in reviewing and finalizing the financial reports (monthly, interim and final).
  1. Personnel Management:
  • Develop, define, and maintain updated job descriptions for SRH Officers in the Field Offices where applicable.
  • Ensure that all staff clearly understand their roles and responsibilities. Identify the key skills required by all Project staff to effectively fulfill their designated roles and where necessary suggest or plan staff training to fulfill such needs as well as provide on-the-job training and coaching/mentoring.
  • Ensure that staff participate in the development of project weekly/monthly work plans.
  • At all times ensure the safety and security of all Project staff in line with CARE Country Office policies and procedures.
  1. Program Development:
  • Support the SRHR Advisor and the Deputy Country Director for Program Implementation in the development of new proposals and in the preparation of the full proposal package including high quality partner budgets based on the needs on the ground.
  • Contribute to business development and proposal development related to primary health care with a focus on non-communicable diseases and mental health support in coordination with local partners.
  • Support the SRH Advisor on SRH and Health technical assessments in coordination with other CARE thematic areas and/or other external sector agencies, ensuring assessment findings are documented and that all assessments include a specific analysis of gender needs.
  • Provide technical advice and capacity building to partners in areas of Health including to the development of trainings and on the job coaching of health care providers.
  • Play a lead role in monitoring and evaluation (M&E) activities for health response including development and monitoring of health program indicators, monitoring implementation of health services and identify barriers to accessing healthcare for beneficiaries.
  • Prepare timely program and donor reports on project activities when requested by the SRHR Advisor in compliance with CARE Germany’s requirements and any relevant external donor requirements.
  1. Coordination
  • Identify health supply needs and coordinate with the procurement and logistics team to put in place a sensible phased procurement plan for medicines and equipment for health facilities or mobile health teams.
  • Ensure that CARE’s work is coordinated with efforts of other government agencies and cluster systems and the international humanitarian cluster system and most notably the Health cluster and related technical working groups. Participate in health clusters and relevant thematic working groups in collaboration with the SRHR Advisor and share updates within CARE.

Note: Duties, responsibilities, and activities may change or new ones may be assigned at any time as necessary.

Competencies:

  • Able to work under pressure
  • Accurate and timely reporting
  • Appropriate and effective financial oversight
  • Budget compliance and oversight
  • Diplomacy
  • Innovation/Use of best practices
  • Organizational planning
  • Work well in team context

Requirements:

Mandatory criteria for longlisting

  • University degree in public health, gender, mental health, social work, or related discipline.
  • Clinical degree such as paramedical, nurse, midwife or medical doctor will be advantageous.
  • Strong written and oral Ukrainian and English communication skills
  • Excellent communication and influencing skills across a range of stakeholders and to build relations across work units, but particular with government authorities and local partners.

Essential Criteria:

  • At least 5 years of experience in Health programming.
  • 2-3 years in emergency response and/or fragile contexts
  • Previous experience of health programme coordination and working with local health authorities in Ukraine.
  • Good understanding of Ukrainian public health system.
  • Preferred experience of working with Primary Health Care/Health System strengthening
  • Previous experience of managing health program team
  • Previous experience of Health project management and programme coordination, implementing Health programmes.
  • Demonstrated experience working with local partners utilizing meaningful and respectful partnership approaches
  • Demonstrated monitoring and evaluation skills
  • Experience of representation and ability to represent CARE effectively in external forums.
  • Experience of preparing successful funding proposals for donors for health programming.
  • Proven experience with capacity building of technical staff including health providers including facilitation of health technical trainings.
  • Ability to write clear and well-argued assessments and project reports
  • Excellent communication skills
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
  • Commitment to the aims and principles of CARE, particularly concerning gender equity in emergency programmes.

Desired:

  • Experience in facilitating training sessions and workshops.
  • Basic understanding of humanitarian coordination systems
  • Experience in facilitating health sector related assessments.
  • Knowledge of any other regional languages will be advantageous.

Accountability

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability:

  • Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.
  • Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
  • Report any concerns about inappropriate behaviour of a CARE staff or partner.

Safeguarding:

Children and vulnerable adults who come into contact with CARE as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Gender equality:

CARE is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices.

How to apply

Please send your complete application package (CV, motivation letter, references) only in English to application@care.de with Health Program Coordinator as the subject title of your email. The deadline for this application is 6th of February 2023. Please note that this is a national position.

Applications will be reviewed on a rolling basis. Female candidates are strongly encouraged to apply. Please note that only shortlisted candidates will be contacted. References will only be contacted after the interview.



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